House | 8 bedrooms | sleeps 16

Key Info
  • Great for children of all ages
  • Car advised
  • Pets welcome

The Hotel Letting Concept

Hotel Letting is a concept specifically designed for large groups wanting to get away together. It combines the best aspects of renting a large holiday home with all the facilities of a luxury hotel, to create a unique guest experience:

•You have your own private living and dining room, set up to meet your requirements;

•All the bedrooms have en-suite facilities;

•Catering can be fully provided by the hotel, however, you also have the flexibility to dine out, if you prefer;

•A reception service is available, to help you get the most out of your weekend away with friends or family.

For a detailed overview of the Hotel Letting concept and an analysis of the benefits compared to a traditional holiday let, please go to the Character Cottages website.

The following Key Features summarise the most important aspects of Hotel Letting at The Grapevine Hotel and these should be read thoroughly before placing a booking:

Key Features

Holiday duration:

The standard Hotel Letting package at The Grapevine Hotel is for two night weekend slots, with arrival time after 3pm on the Friday afternoon and check-out time by midday on the Sunday. Discounted rates are available for guests who wish to bolt on a Sunday night stay.

Discounted mid-week stays are also available for those guests with additional flexibility. Please contact us to ask about the availability of any non-standard dates.

Bags may be left at reception after check-out.


Base prices are calculated on the assumption of two people sharing a "classic" double bedroom. Where a party has an odd number of guests, the remaining guest has the option to either take a further double bedroom with a single occupancy discount of 25%, or to request a pull out or sofa bed to be set-up within one of the bedrooms, for an additional fee of £30, subject to their availability.

Standard two night weekend breaks commence on a Friday and the base price varies depending upon the season, from £100 to £150 per bedroom, per night, for the first 12 guests, then £100 per bedroom, per night for additional guests. If any members of your group wish to extend their stay to include Sunday night, then there is a discounted bolt-on option available for £50 per bedroom.

Mid-week two night breaks are also possible throughout the year, starting on a Monday, Tuesday or Wednesday, at a discounted rate of £90 per bedroom, per night.

All breaks are subject to a minimum stay of two nights, a minimum number of guests per booking of 12, and a maximum number of guests of 16.

Booking amendments:

We understand that bookings for large parties can be difficult to co-ordinate, as guests are added or removed from your party, and we aim to accommodate amendments where possible:

•If you wish to add additional guests to your group, this may be done by contacting us directly (at least seven days before your arrival date), subject to a maximum group size of 16 for this package;

•If you wish to reduce the party size, this may be done without penalty by contacting us directly up to eight weeks before your arrival date, subject to a minimum group size of 12. Any reductions to the party size within eight weeks of your arrival date are non-refundable.

Outright cancellation of a booking is governed by our Booking Conditions.

The booking process:

Bookings for the Hotel Lettings package must be placed with Character Cottages, subject to our Booking Conditions, which include these Key Features and the information provided on our website. Guests are free to visit The Grapevine Hotel website prior to booking, however, all booking requests for Hotel Letting packages will be re-directed back to us by The Grapevine Hotel staff.

Guests who are ready to place a booking can do so via the "Book Now" button (for assistance during the booking process, please contact us):

•After the relevant dates have been selected, the price quoted initially will be based upon the minimum party size of 12 guests in six double bedrooms;

•Please then enter the number of bedrooms in excess of 6 in the drop-down box labelled "For parties exceeding 12 (upto 16 in total) add more bedrooms for 2 nights, each at £X". For example, if your party size is 16, you would need two additional bedrooms and so enter "2" in the drop down box;

•The correct price will then be calculated for your total party size, based on two nights;

•The boxes labelled "No. of adults" and "No. of children" are limited to add up to 12. Please do not worry about the accuracy of this split, as your party configuration will be confirmed with the hotel post booking.

Bookings are provisional until we have confirmed them with the hotel, at which point they will be confirmed with you and a 30% deposit payment will be requested. Full payment is then due 12 weeks before arrival.

Once the deposit payment has been received, we will provide you with the contact details for your Guest Services Manager at the hotel, to enable you to make contact and agree your bedroom allocations and configurations, discuss your dining and drink packages, and arrange trips and other activities.

Please note that Character Cottages is responsible for processing your booking, collecting payment and providing location information only. All other arrangements should be made directly with your dedicated Guest Services Manager at The Grapevine Hotel.


Please note that the Hotel Lettings concept does not provide guests with exclusive use of the entire hotel, therefore there are likely to be other guests staying at the hotel at the same time. The minimum number of guests for this package is 12 and the maximum number of guests is 16.

All the guests within a party must have booked through Character Cottages. Additional, unauthorised guests are a breach of our terms and conditions and may result in the cancellation of your booking and additional charges. Please consult us prior to booking if you wish to discuss having additional guests at the hotel, at any point during your stay.

Security deposit:

Upon arrival at the hotel, a valid credit or debit card will be required per bedroom, to cover any extras and any breakages or damage to the property.


Up to four well behaved dogs are accepted, at a cost of £25 per booking per dog.

Dogs are permitted in the private lounge area and in bedrooms, but must not be left unattended at any time. Due to the location of the private lounge area next to the hotel's main restaurant (which dogs are not allowed in) please consult us prior to placing a booking, if you have dogs in your party. For the comfort of future guests, we ask that dogs stay off the furniture and that no trace of a dog remains after your departure. Dogs must not be left in cars in the car park.


Base prices are calculated on the assumption of two people sharing a "classic" double bedroom. Where a party has an odd number of guests, the remaining guest has the option to either take a further double bedroom with a single occupancy discount of 25%, or to request a pull out or sofa bed to be set-up within one of the bedrooms, for an additional fee of £30, subject to their availability.

Bedroom upgrades are available, subject to availability, for up to six "Garden Feature Rooms" all of which have superking or twin bed configurations, are larger in size, and are all grouped together within their own private annexe. The upgrade cost is £40 per room, per night, on Friday or Saturday, and £20 per room on a Sunday.

Individual bedroom configurations should be agreed directly with the hotel as soon as possible after booking and bedrooms will then be allocated accordingly. All bedrooms have en-suite facilities. Bed linen and towels are provided for guests.


The property has free wireless internet access.


The package includes one free parking space, for each bedroom included within the booking.

Further free parking is available a short walk from the hotel.

Child friendly facilities:

Travel cots (without linen) and high chairs are available from the hotel, by prior arrangement.


No smoking is permitted throughout the property.

Hen and Stag Parties:

Well behaved Hen and Stag Parties are permitted on the condition that they strictly adhere to the Reasonable Behaviour clause below.

Reasonable behaviour:

Guests have exclusive use of their living space throughout the duration of their stay, however, guests should be respectful of other hotel guests and of the hotel staff, and keep noise down to a reasonable level after 11pm. Key communal areas (such as the main reception) must be kept clear and the shared garden area must not be used after midnight. A member of the hotel's staff should always be available to consult, if guests are in any doubt about the level of noise, or behaviour, that would be considered reasonable.


In order to provide you with as much detail of our properties as possible, we sometimes use wide angle photography, which can make certain rooms, or spaces, appear larger than they actually are. If you have any queries regarding the size of any rooms or spaces, please do not hesitate to contact us.

Size Sleeps up to 16, 8 bedrooms
Will consider Corporate bookings, Short breaks (1-4 days)
Access Car advised, Wheelchair users
Nearest Amenities 100 m
Nearest travel links Nearest airport: Birmingham 70 km, Nearest railway: Kingham 8 km
Family friendly Great for children of all ages, Suitable for people with restricted mobility
Notes Pets welcome, No smoking at this property

Features and Facilities

Luxuries Internet access, DVD player, Staffed property
General Central heating, TV, Wi-Fi available
Standard Kettle, Iron, Hair dryer
Utilities Microwave
Rooms 8 bedrooms, 8 bathrooms of which 8 En suites
Furniture Double beds (8), Dining seats for 16, Lounge seats for 16
Other Linen provided, Towels provided, High chair
Outdoors Balcony or terrace
Access Parking, Wheelchair users

The Central England/Cotswolds region


Sitting elegantly in the middle of the world famous Cotswold's countryside, Stow-on-the-Wold is the quintessential English market town. Stow is a natural and historic meeting place, with a fine selection of 16th century Cotswold stone shops, luxury hotels, chic bistros, inns, elegant manor house hotels and cosy teashops.

Along with Moreton-in-Marsh and Bourton-in-the-Water, Stow is one of the best known of the small Cotswold towns. It is the highest point in the Cotswolds, standing on top of an 800 feet hill, and is situated at the meeting place of seven roads, including the Roman Fosse Way, which runs from Exeter to Lincoln in an almost straight line.

Iron Age people were the first to settle in Stow, but there is also evidence of earlier settlements in this part of the Cotswolds, as Stone Age and Bronze Age burial mounds are common throughout the area. The first name of the town was St. Edward's Stowe or Holy Place, named after a Saxon missionary. The word 'wold' as in 'Cotswold' means hills, so Stow-on-the-Wold simply means Holy Place on the Hill.

Stow-on-the-Wold in the 21st century looks quite a lot like Stow-on-the-Wold in the 17th century. It is the hub and service town for a rural community, but has maintained its traditional character. Stow is largely a town of small independent businesses, rather than the large chains that make many towns in England look the same.

It is this traditional character, and therefore individuality, combined with the beautiful honey-coloured Cotswold stone buildings, that make Stow so popular with tourists looking for 'picture-postcard' England. The town's tourist trade makes it possible for Stow to support many more good hotels, B&B's, pubs and restaurants than most other towns with a population of around 2,000.

Stow has been famous for many years as a centre for the antiques trade and in the last few years clusters of art galleries and fashionable clothing shops have added further character to the town centre.

The Cotswolds

The Cotswolds are a range of hills in west-central England, sometimes called the "Heart of England". The name Cotswold means "sheep enclosure in rolling hillsides".

The Cotswolds are characterised by attractive small towns and villages, built of the underlying Cotswold stone (a yellow oolitic limestone). In the Middle Ages the wool trade made the Cotswolds prosperous and some of this money was put into the building of churches, leaving the area with a number of large handsome Cotswold stone "wool churches". The area remains affluent, which has encouraged the establishment of many high quality pubs, restaurants and antique shops.

Cotswold towns include Bourton-on-the-Water, Broadway, Burford, Chipping Norton, Cirencester, Moreton-in-Marsh, Northleach, Stow-on-the-Wold, Stroud and Winchcombe. The town of Chipping Campden is notable for being the home of the Arts and Crafts movement, founded by William Morris at the end of the 19th and beginning of the 20th centuries. William Morris lived occasionally in Broadway Tower, a folly, now part of a country park. Chipping Campden is also known for the annual Cotswold Olimpick Games, a celebration of sports and games dating back to the early 17th century. Famous places close to the Cotswolds include Stratford-upon-Avon, the birthplace of William Shakespeare, Cheltenham, home to the famous horse racing festival, and the beautiful university city of Oxford.

The Cotswolds is the largest Area of Outstanding Natural Beauty in England and Wales. Whilst the beauty of the Cotswold AONB is intertwined with the villages that seem to almost grow out of the landscape, the Cotswolds were primarily designated as an AONB for the rare limestone grassland habitats as well as the old growth beech woodlands that typify the area. These habitat areas are also the last refuge for many other flora and fauna with some so endangered they are protected under the Wildlife and Countryside Act 1981. The uniqueness and value of the Cotswolds is engendered in the fact that five European Special Areas of Conservation, three National Nature Reserves and over 80 Sites of Special Scientific Interest are contained within the Cotswold AONB.

Stow on the Wold

Food & Drink

Cooking and clearing up for large groups over a weekend away can be an exhausting experience for those involved. The Hotel Lettings concept specifically addresses this problem, by taking advantage of the high quality catering services available at The Grapevine Hotel.

We understand that choice is important to groups and guests are under no obligation to either eat or drink at the hotel, however, we have developed a wide range of options for those guests who want the convenience and quality of the food and drink available at The Grapevine Hotel.

Dining and drinking at the hotel:

Breakfast, lunch, dinner and afternoon tea are all available from the hotel and a wide range of menu options can be created for large groups.

Two drinking options can be provided at the hotel, designed to provide guests with both flexibility and value for money:

•Mobile bar: set-up in your private lounge, the hotel can provide a well-stocked bar, which you can then help yourself from (see below for indicative prices);

•The hotel bar: drinks can be ordered directly from the hotel bar, which is close to your private lounge.


Stow has numerous places to eat and drink, with a range of cuisines and prices to suit all tastes and budgets. The list below is a small sample of the range of options available:

•The Conservatory Restaurant at The Grapevine Hotel

•White Hart

•The Talbot


Stow has a Tesco and a Co-op for regular food purchases and, for a special treat, there are a number of delicatessens specialising in local produce, including:

•Cotswold Food Store and Café

•Hamptons Fine Foods

North Cotswolds:

There are many excellent places to eat and drink in the wider North Cotswolds area, with the major towns of Stow-on-the-Wold, Bourton-on-the-Water, Moreton-in-Marsh, Chipping Campden, Broadway, Burford and Chipping Norton containing a wide variety of tea shops, pubs and restaurants, catering for most tastes and budgets.


We understand that organising things to do for a large group can be a complex and painstaking process. To take away this burden, the Hotel Lettings model provides access to the hotel's reception service. With deep local knowledge and extensive connections, the hotel reception can help you plan and arrange trips and activities for the whole group, with a wide range of options available.

The list below is a very small sample to give you a flavour for the wide range of attractions and activities that are available in and around the Cotswolds. Tourist Information centres are located in all the main North Cotswold towns.

•Blenheim Palace

•Warwick Castle



•Cheltenham race course

•Cotswold Farm Park

•Batsford Arboretum

•Broadway Tower Country Park

•Snowshill Manor & Garden


Activities available in the Cotswolds include walking, cycling, horse riding, golf, swimming and rock climbing.

Further food & drink and activities information is available on the Character Cottages website.