House | 20 bedrooms | sleeps 40

Key Info
  • Great for children of all ages
  • Air conditioning
  • Pets welcome
  • Car not necessary

The Hotel Letting Concept

Hotel Letting is a concept specifically designed for large groups wanting to get away together. It combines the best aspects of renting a large holiday home with all the facilities of a luxury hotel, to create a unique guest experience:

You have your own private living and dining room, set up to meet your requirements;

All the bedrooms have en-suite facilities;

Catering can be fully provided by the hotel, however, you also have the flexibility to dine out, if you prefer;

A concierge service is available, to help you get the most out of your weekend away with friends or family.

Please note that the Hotel Lettings concept does not provide guests with exclusive use of the entire hotel, therefore there are likely to be other guests staying at the hotel at the same time. The following Key Features summarise the most important aspects of Hotel Letting at The Royal Adelaide Hotel and these should be read thoroughly before placing a booking:

Key Features

Holiday duration:

The Hotel Letting package at The Royal Adelaide Hotel is for two night fixed weekend slots, with arrival time after 3pm on the Friday afternoon and check-out time by midday on the Sunday. Bags may be left at reception after check-out.


Base prices are calculated on the assumption of two people sharing a double bedroom, with any remaining person sleeping in a single bedroom

The base price for the standard two night Hotel Letting stay varies depending upon the season, from £90 to £150 per person for the first 16 guests, then £90 per person for each additional guest, up to the maximum of 24. The minimum number of guests per booking is 16.

If any members of your group wish to extend their stay to include Sunday night, then there is a discounted bolt-on option available for £45 per bedroom.

Booking amendments:

We understand that bookings for large parties can be difficult to co-ordinate, as guests are added or removed from your party, and we aim to accommodate amendments where possible:

If you wish to add additional guests to your group, this may be done by contacting us directly (at least seven days before your arrival date), subject to a maximum group size of 40 for this package;

If you wish to reduce the party size, this may be done without penalty by contacting us directly up to eight weeks before your arrival date, subject to a minimum group size of 20. Any reductions to the party size within eight weeks of your arrival date are non-refundable.

Outright cancellation of a booking is governed by our Booking Conditions. For the avoidance of doubt, this package is for a minimum of 20 and a maximum of 40 guests. Subject to availability, it may be possible to switch to the smaller 16 to 24 guest package, however, reductions in group size may be considered to be a request for cancellation.

The booking process:

Bookings for the Hotel Lettings package must be placed with Character Cottages, subject to our Booking Conditions, which include these Key Features and the information provided on our website. Guests are free to visit The Royal Adelaide Hotel website prior to booking, however, all booking requests for Hotel Letting packages will be re-directed back to us by the Royal Adelaide staff.

After the relevant dates have been selected, the price quoted initially will be based upon the minimum party size of 20 guests;

Please then enter the number of guests in excess of 20 in the drop-down box labelled "For parties exceeding 20 (upto 40 in total) add more guests, each £X". For example, if your party size is 30, you would enter "10" in the drop down box;

The correct price will then be calculated for your total party size;

The boxes labelled "No. of adults" and "No. of children" must add up to exactly 20. Please do not worry about the accuracy of this split, as your party configuration will be confirmed with the hotel post booking.

Bookings are provisional until we have confirmed them with the hotel, at which point they will be confirmed with you and a 30% deposit payment will be requested. Full payment is then due 12 weeks before arrival.

Once the deposit payment has been received, we will provide you with the contact details for your Guest Services Manager at the hotel, to enable you to make contact and agree your bedroom allocations and configurations, discuss your dining and drink packages, and arrange trips and other concierge options.

Please note that Character Cottages is responsible for processing your booking, collecting payment and providing location information only. All other arrangements should be made directly with your dedicated Guest Services Manager at The Royal Adelaide Hotel.


Please note that the Hotel Lettings concept does not provide guests with exclusive use of the entire hotel, therefore there are likely to be other guests staying at the hotel at the same time.

The minimum number of guests for this package is 20 and the maximum number of guests is 40 (an alternative package is available at the same property for 16 to 24 guests).

All the guests within a party must have booked through Character Cottages. Additional, unauthorised guests are a breach of our terms and conditions and may result in the cancellation of your booking and additional charges. Please consult us prior to booking if you wish to discuss having additional guests at the hotel, at any point during your stay.

Security deposit:

Upon arrival at the hotel, a valid credit or debit card will be required per bedroom, to cover any extras and any breakages or damage to the property.


Up to four well behaved dogs are accepted, at a cost of £25 per booking per dog.

Dogs are permitted in the private lounge area and in bedrooms, but must not be left unattended at any time. For the comfort of future guests, we ask that dogs stay off the furniture and that no trace of a dog remains after your departure. Dogs must not be left in cars in the car park.


Base prices are calculated on the assumption of two people sharing a double bedroom, with any remaining person sleeping in a single bedroom. Individual bedroom configurations should be agreed directly with the hotel as soon as possible after booking and bedrooms will then be allocated accordingly.

Luxury bedroom upgrades are available, subject to availability, to up to six "Heritage" feature rooms which have either a four poster, Queen or King sized bed. The upgrade cost is £40 per room, per night, on Friday or Saturday, and £20 per room on a Sunday.

A limited number of additional pull out single beds or single "Z" beds may be requested during the booking process for an additional fee of £30 per single bed, subject to their availability.

All bedrooms have en-suite facilities. Bed linen and towels are provided for guests.


The 20 to 40 guest package includes up to ten free parking spaces at the hotel. Extra spaces can be booked at £15 per night, subject to availability.

Further parking is available a short walk from the hotel, however, guests should note that parking can be expensive in Windsor.

Child friendly facilities:

Travel cots (without linen) and high chairs are available from the hotel, by prior arrangement.


No smoking is permitted throughout the property.

Hen and Stag Parties

Well behaved Hen and Stag Parties are permitted on the condition that they strictly adhere to the Reasonable Behaviour clause below.

Reasonable behaviour

Guests have exclusive use of their living space throughout the duration of their stay, however, guests should be respectful of other hotel guests and of the Hotel staff, and keep noise down to a reasonable level after 11pm. Key communal areas must be kept clear (such as the main reception) and the shared garden area must not be used after midnight. A member of the hotel's staff should always be available to consult, if guests are in any doubt about the level of noise, or behaviour, that would be considered reasonable.


In order to provide you with as much detail of our properties as possible, we sometimes use wide angle photography, which can make certain rooms, or spaces, appear larger than they actually are. If you have any queries regarding the size of any rooms or spaces, please do not hesitate to contact us.

Your Space

Two of the key benefits of the Hotel Lettings concept are the provision of a large, private lounge and dining area, together with high quality bedrooms, all with en-suite facilities.

Private Lounge:

The "Windsor Suite" at The Royal Adelaide Hotel is a very large, warmly furnished room, perfect for your party to relax, play and dine in together. Typically, the room will be set up as a lounge space, with comfy sofas, chairs and coffee tables, however, the hotel staff are always on hand, with prior notice, to set the room up for your party to dine in, whether this is at breakfast, lunch or dinnertime.

The private lounge has been designed and set up with your requirements in mind, and includes the following key attributes:

Comfy sofas, chairs and tables;

* Removable dining tables and chairs, for all your party to dine together;

* Various lamps and an electric, flame effect fireplace, to create a cosy environment;

* Large screen TV (55") with DVD player and access to Sky TV;

* iPod dock, to play your own music;

* Access to an Xbox, for games, or for playing DVDs and CDs;

* Kettle, with tea and coffee making facilities;

* Microwave, for making snacks and for parents with babies;

* Medium sized fridge;

* Air conditioning.

The lounge is close to the hotel reception, for access to concierge services, and close to the hotel bar. A mobile bar can also be installed in your private lounge, on request (see Eat & Drink tab for more details).


There are three types of standard bedroom at the Royal Adelaide Hotel: doubles, twins and single rooms. All the bedrooms are beautifully furnished, have en-suite bathrooms and the following facilities:

* Air conditioning;

* Tea and coffee making facilities;

* TV with Sky;

* Free wifi;

* Safe;

* Iron and ironing board.

As described in the Key Features, once your booking is made, bedrooms will be allocated to your group based on a combination of the preferences you notify to the hotel and specific room availability. The standard assumption is that bedrooms will primarily be doubles, shared by two guests (for example, 20 guests will be expected to take up ten bedrooms).

Depending on the overall group bedroom allocation, this may incur an additional charge per bed, payable directly to the hotel (see The Concept tab).

Communal Facilities:

The Royal Adelaide Hotel is a full service four star hotel, with all the facilities guests would expect of such an establishment, including:

Fully licensed bar: As explained in the Eat & Drink tab, when booking the Hotel Lettings package you can have your own mobile bar set up in your lounge. Alternatively, you are free to use the hotel's fully licensed bar, which is located next door to your private lounge;

Concierge service: See the Have Fun tab, for details of the hotel's concierge service;

Shared garden: the hotel has an enclosed garden area, which is shared with other hotel guests;

24 hour staffing: The hotel is staffed 24 hours a day, so someone should always be on hand to answer any questions you may have during your stay;


The Royal Adelaide Hotel has a private car park, which is a major benefit in the town of Windsor. The 20 to 40 guest package includes up to ten free parking spaces at the hotel.

Eat & Drink

Cooking and clearing up for large groups over a weekend away can be an exhausting experience for those involved. The Hotel Lettings concept specifically addresses this problem, by taking advantage of the high quality catering services available at The Royal Adelaide Hotel.

We understand that choice is important to groups and guests are under no obligation to either eat or drink at the hotel, however, we have developed a wide range of options for those guests who want the convenience and quality of the food and drink available at The Royal Adelaide Hotel.

Dining in:

Breakfast, lunch, dinner and afternoon tea are all available from the hotel and a wide range of menu options can be created for large groups, examples of which are shown below (prices are estimates only and are per person):

Full English breakfast: £6.50

Full afternoon tea (sandwiches, scons, jam, cream): £8

Cream tea (scons, jam, cream): £5

Barbecue and salad buffet (subject to weather): £15

3 course dinner: £22.50, based on various themes such as:





Celebration package, to include sparkling wine and canapé reception, 3 course dinner, tea, coffee, petit fours: £30

Cold and hot buffet: £15

Pizza selection: £9

Fish and chip supper: £10

3 course themed supper: £22.50

Picnic to take away: £7 - £10

To ensure that your requirements can be met, all dining options must be agreed in advance of your actual stay, with the hotel's Guest Services Manager.

Drinking at the hotel:

Two drinking options can be provided at the hotel, designed to provide guests with both flexibility and value for money:

Mobile bar: set-up in your private lounge, the hotel can provide a well-stocked bar, which you can then help yourself from (see below for indicative prices);

The hotel bar: drinks can be ordered directly from the hotel bar, which is close to your private lounge.

Indicative pricing for the private mobile bar is provided below and includes the provision of glasses and ice. These prices are slightly more expensive than a typical supermarket, but significantly cheaper than a standard hotel bar (all prices are per 70cl bottle):

Baileys: £22

Amaretto: £22

Tia Maria: £22

Gordon's gin: £22

Bells: £22

Smirnoff: £20

House champagne: £25

Large bottle of lemonade: £1.50

Large still or sparkling water: £1

Bottled or canned beer can also be provided on request. Please note that this bar will be closed at midnight and the Hotel reserves the right to close the bar early, if, in their opinion, the "Reasonable Behaviour" clause is breached.

All the drinks options can be discussed in detail with the hotel's Guest Services Manager, after placing your booking with us.

Size Sleeps up to 40, 20 bedrooms
Will consider Corporate bookings, Short breaks (1-4 days)
Access Car not necessary, Wheelchair users
Nearest Amenities 200 m
Nearest travel links Nearest airport: Heathrow 12 km, Nearest railway: Windsor & Eton Central 1 km
Family friendly Great for children of all ages, Suitable for people with restricted mobility
Notes Pets welcome, No smoking at this property

Features and Facilities

Luxuries Internet access, DVD player, Staffed property
General Central heating, Air conditioning, TV, CD player, Safe, Satellite TV, Wi-Fi available
Standard Kettle, Iron, Hair dryer
Utilities Microwave, Fridge
Rooms 20 bedrooms, 20 bathrooms of which 20 En suites
Furniture Double beds (20), Cots (5), Dining seats for 40, Lounge seats for 40
Other Linen provided, Towels provided, High chair
Outdoors Shared garden
Access Parking, Wheelchair users

The Central Southern England region

Crowned by Windsor Castle and set by the River Thames, the Royal Borough of Windsor has a rich mix of history, culture, heritage and fun, making it one of England's finest short break destinations.

Known the world over, Windsor Castle is a "must see" attraction, and there are numerous other options to add to your itinerary, including Changing the Guard, the Savill Garden, Ascot Racecourse, Royal Windsor Racecourse, excellent shopping, fine dining, sports, leisure activities and exciting events throughout the year.


Windsor is first mentioned in the Anglo-Saxon Chronicle. The name originates from old English "Windles-ore", or "winch by the riverside". Windsor Castle was originally built by William the Conqueror in the decade after the Norman conquest of 1066 and was noted in the Domesday Book. The town of New Windsor, as an ancient demesne of the Crown, was a privileged settlement from the start, apparently having the rights of a 'free borough' for which other towns had to pay substantial fees to the king. Windsor was granted royal borough status by Edward I's charter in 1277.

New Windsor was a nationally significant town in the Middle Ages, certainly one of the fifty wealthiest towns in the country by 1332. Its prosperity came from its close association with the royal household. The repeated investment in the castle brought London merchants (goldsmiths, vintners, spicers and mercers) to the town and provided much employment for townsmen.

The coming of two railways in 1849, together with substantial redevelopment of the castle and Queen Victoria's residence from 1840, signalled the most dramatic changes in the town's history. It catapulted the town from a sleepy medieval has-been to the centre of empire, with many European crowned heads of state visiting the Queen in Windsor throughout the rest of the 19th century.

Most of the current town's streets date from the mid to late 19th century, however, the main street, Peascod Street is very ancient, predating the castle by many years. It formed part of the 10th-century parish structure in East Berkshire and, in comparison, the 1,000 year old royal castle, although the largest and longest occupied in Europe, is a recent development. "New Windsor" was officially renamed "Windsor" in 1974.

Windsor Castle

Windsor Castle is an official residence of The Queen and the largest occupied castle in the world. A Royal home and fortress for over 900 years, the Castle remains a working palace today. The Queen uses the Castle both as a private home, where she usually spends the weekend, and as a Royal residence at which she undertakes certain formal duties.

Every year The Queen takes up official residence in Windsor Castle for a week in June, when she attends the service of the Order of the Garter and the Royal Ascot race meeting. The Order of the Garter ceremony brings together members of the senior order of chivalry for a service in St George's Chapel. Beforehand, The Queen gives a lunch for the Knights of the Garter in the Castle's Waterloo Chamber. Any new Knights of the Garter are invested by The Queen in the Garter Throne Room.

Windsor Castle is often used by The Queen to host State Visits from overseas monarchs and presidents. Foreign Heads of State enter the Castle in horse-drawn carriages through the George IV Gateway into the quadrangle in the Upper Ward, where a military guard of honour is drawn up. The traditional State Banquet is held in St George's Hall (55.5m long and 9m wide), with a table seating up to 160 guests.

Many Royal weddings have been celebrated in St George's Chapel, most recently that of Prince Edward and Miss Sophie Rhys-Jones in June 1999. Funerals such as those of Princess Margaret and Princess Alice, Duchess of Gloucester, have also taken place there. Queen Elizabeth The Queen Mother lies buried in the Chapel with her husband, King George VI, and Princess Margaret, her younger daughter.

Many parts of the Castle are open to the public, including the precincts, the State Apartments, Queen Mary's famous dolls' house, St George's Chapel, and the Albert Memorial Chapel. When The Queen is in official residence, Changing the Guard provides a colourful spectacle in the quadrangle.


We understand that organising things to do for a large group can be a complex and painstaking process. To take away this burden, the Hotel Lettings model provides access to a dedicated concierge service, available throughout your stay.

With deep local knowledge and extensive connections, your concierge manager can help you plan and arrange trips and activities for the whole group, with a wide range of options available, including:

•Guided walk of Windsor and the Castle;

•Tickets for Windsor Castle (preventing you having to queue for tickets at the castle);

•Racing trips to Ascot, Windsor or Kempton Park;

•River boat trips on the Thames;

•Windsor Farm Shop, selling a range of products from the Royal Farms and small local specialists;


•Warner Bros, including Harry Potter;

•Thorpe Park;

•Spa trips;

•DJ to host your own party;

•Poker or casino evening;

•Murder mystery evening;

•Tutored wine tasting;

•Private photographer to capture your special weekend.

Up to date prices and availability are available from the hotel's Guest Services Manager, who will be happy to help you plan your event.