The Hotel Letting Concept
Hotel Letting is a concept specifically designed for large groups wanting to get away together. It combines the best aspects of renting a large holiday home with all the facilities of a luxury hotel, to create a unique guest experience:
•You have your own private living and dining room, set up to meet your requirements;
•All the bedrooms have en-suite facilities;
•Catering can be fully provided by the hotel, however, you also have the flexibility to dine out, if you prefer;
•A concierge service is available, to help you get the most out of your weekend away with friends or family.
Please note that the Hotel Lettings concept does not provide guests with exclusive use of the entire hotel, therefore there are likely to be other guests staying at the hotel at the same time. For a detailed overview of the Hotel Letting concept and an analysis of the benefits compared to a traditional holiday let, please click here.
To enable you and your party to get the most out of Hotel Letting at The Royal Adelaide Hotel, the tabs above contain the following information:
•Your Space: Details of the accommodation options, including the dedicated living and dining room, the bedrooms, communal hotel facilities and parking;
•Eat & Drink: Examples of the various meal options and details of the options available for drinking at the hotel;
•Have fun: Examples of the types of activities that can be arranged for you by the hotel's concierge service;
•Explore: Information about Windsor and the local area;
•Get Here: How to get to the property by train, plane or car;
•Reviews: What other guests think about Hotel Letting at The Royal Adelaide Hotel.
The following Key Features summarise the most important aspects of Hotel Letting at The Royal Adelaide Hotel and these should be read thoroughly before placing a booking:
The Hotel Letting package at The Royal Adelaide Hotel is for two night fixed weekend slots, with arrival time after 3pm on the Friday afternoon and check-out time by midday on the Sunday. Bags may be left at reception after check-out.
Base prices are calculated on the assumption of two people sharing a double bedroom, with any remaining person sleeping in a single bedroom.
The base price for the standard two night Hotel Letting stay is £100 per person. The minimum number of guests per booking is 12 and the maximum is 20.
If any members of your group wish to extend their stay to include Sunday night, then there is a discounted bolt-on option available for £50 per bedroom (i.e. a 50% discount).
The price of the Hotel Lettings package is based on the assumption that each bedroom has only one check-in and one check-out, with the occupants of each room remaining the same throughout the booking duration. Requests to change guests within your group mid-stay may be made directly to the hotel and, if approved, will be subject to a fee of £20 per person. If you require a full bedroom clean and linen change during your stay, then a request should be made directly to the hotel and, if approved, will be subject to a cleaning fee of £20 per bedroom.
We understand that bookings for large parties can be difficult to co-ordinate, as guests are added or removed from your party, and we aim to accommodate amendments where possible:
•If you wish to add additional guests to your group, this may be done by contacting us directly (at least seven days before your arrival date), subject to a maximum group size of 24 for this package;
•If you wish to reduce the party size, this may be done without penalty by contacting us directly up to eight weeks before your arrival date, subject to a minimum group size of 16. Any reductions to the party size within eight weeks of your arrival date are non-refundable.
Outright cancellation of a booking is governed by our Booking Conditions. For the avoidance of doubt, this package is for a minimum of 12 and a maximum of 20 guests.
The booking process
Bookings for the Hotel Lettings package must be placed with Character Cottages, subject to our Booking Conditions, which include these Key Features and the information provided on our website. Guests are free to visit The Royal Adelaide Hotel website prior to booking, however, all booking requests for Hotel Letting packages will be re-directed back to us by the Royal Adelaide staff.
Guests who are ready to place a booking can do so via the "Book Now" button (for assistance during the booking process, please contact us:
•After the relevant dates have been selected, the price quoted initially will be based upon the minimum party size of 12 guests;
•Please then enter the number of guests in excess of 12 in the drop-down box labelled "For parties exceeding 12 (upto 20 in total) add more guests, each @ £X". For example, if your party size is 18, you would enter "6" in the drop down box;
•The correct price will then be calculated for your total party size;
•The boxes labelled "No. of adults" and "No. of children" must add up to exactly 12. Please do not worry about the accuracy of this split, as your party configuration will be confirmed with the hotel post booking.
Bookings are provisional until we have confirmed them with the hotel, at which point they will be confirmed with you and a 30% deposit payment will be requested. Full payment is then due 12 weeks before arrival.
Once the deposit payment has been received, we will provide you with the contact details for your Guest Services Manager at the hotel, to enable you to make contact and agree your bedroom allocations and configurations, discuss your dining and drink packages, and arrange trips and other concierge options.
Please note that Character Cottages is responsible for processing your booking, collecting payment and providing location information only. All other arrangements should be made directly with your dedicated Guest Services Manager at The Royal Adelaide Hotel.
Please note that the Hotel Lettings concept does not provide guests with exclusive use of the entire hotel, therefore there are likely to be other guests staying at the hotel at the same time.
The minimum number of guests for this package is 12 and the maximum number of guests is 20.
All the guests within a party must have booked through Character Cottages. Additional, unauthorised guests are a breach of our terms and conditions and may result in the cancellation of your booking and additional charges. Please consult us prior to booking if you wish to discuss having additional guests at the hotel, at any point during your stay.
Upon arrival at the hotel, a valid credit or debit card will be required per bedroom, to cover any extras and any breakages or damage to the property.
Up to four well behaved dogs are accepted, at a cost of £25 per booking per dog.
Dogs are permitted in the private lounge area and in bedrooms, but must not be left unattended at any time. For the comfort of future guests, we ask that dogs stay off the furniture and that no trace of a dog remains after your departure. Dogs must not be left in cars in the car park.
Base prices are calculated on the assumption of two people sharing a double bedroom, with any remaining person sleeping in a single bedroom. Individual bedroom configurations should be agreed directly with the hotel as soon as possible after booking and bedrooms will then be allocated accordingly.
Luxury bedroom upgrades are available, subject to availability, to up to six "Heritage" feature rooms which have either a four poster, Queen or King sized bed. The upgrade cost is £40 per room, per night, on Friday or Saturday, and £20 per room on a Sunday.
A limited number of additional pull out single beds or single "Z" beds may be requested during the booking process for an additional fee of £30 per single bed, subject to their availability.
All bedrooms have en-suite facilities. Bed linen and towels are provided for guests.
Food & Drink
This package is not self-catering and guests are not permitted to bring any food or drink into the hotel, unless it has been purchased from the hotel.
The 12 to 20 guest package includes up to five free parking spaces at the hotel. Extra spaces can be booked at £15 per night, subject to availability.
Further parking is available a short walk from the hotel, however, guests should note that parking can be expensive in Windsor.
Child friendly facilities
Travel cots (without linen) and high chairs are available from the hotel, by prior arrangement.
No smoking is permitted throughout the property.
Hen and Stag Parties
Hen and Stag parties are not allowed at this property.
Guests have exclusive use of their living space throughout the duration of their stay, however, guests should be respectful of other hotel guests and of the Hotel staff, and keep noise down to a reasonable level after 11pm. Key communal areas (such as the main reception) must be kept clear and the shared garden area must not be used after midnight. A member of the hotel's staff should always be available to consult, if guests are in any doubt about the level of noise, or behaviour, that would be considered reasonable.
In order to provide you with as much detail of our properties as possible, we sometimes use wide angle photography, which can make certain rooms, or spaces, appear larger than they actually are. If you have any queries regarding the size of any rooms or spaces, please do not hesitate to contact us.
|Size||Sleeps up to 20, 12 bedrooms|
|Will consider||Corporate bookings, Short breaks (1-4 days)|
|Access||Car not necessary, Wheelchair users|
|Nearest Amenities||200 m|
|Nearest travel links||Nearest airport: Heathrow 12 km, Nearest railway: Windsor & Eton Central 1 km|
|Family friendly||Great for children of all ages, Suitable for people with restricted mobility|
|Notes||Pets welcome, No smoking at this property|
|Luxuries||Internet access, DVD player, Staffed property|
|General||Central heating, Air conditioning, TV, Safe, Satellite TV, Wi-Fi available|
|Standard||Kettle, Iron, Hair dryer|
|Rooms||12 bedrooms, 10 bathrooms of which 10 En suites|
|Furniture||Double beds (10), Cots (5), Dining seats for 20, Lounge seats for 20|
|Other||Linen provided, Towels provided, High chair|
|Access||Wheelchair users, Secure parking|
Crowned by Windsor Castle and set by the River Thames, the Royal Borough of Windsor has a rich mix of history, culture, heritage and fun, making it one of England's finest short break destinations.
Known the world over, Windsor Castle is a "must see" attraction, and there are numerous other options to add to your itinerary, including Changing the Guard, the Savill Garden, Ascot Racecourse, Royal Windsor Racecourse, excellent shopping, fine dining, sports, leisure activities and exciting events throughout the year.
Windsor is first mentioned in the Anglo-Saxon Chronicle. The name originates from old English "Windles-ore", or "winch by the riverside". Windsor Castle was originally built by William the Conqueror in the decade after the Norman conquest of 1066 and was noted in the Domesday Book. The town of New Windsor, as an ancient demesne of the Crown, was a privileged settlement from the start, apparently having the rights of a 'free borough' for which other towns had to pay substantial fees to the king. Windsor was granted royal borough status by Edward I's charter in 1277.
New Windsor was a nationally significant town in the Middle Ages, certainly one of the fifty wealthiest towns in the country by 1332. Its prosperity came from its close association with the royal household. The repeated investment in the castle brought London merchants (goldsmiths, vintners, spicers and mercers) to the town and provided much employment for townsmen.
The coming of two railways in 1849, together with substantial redevelopment of the castle and Queen Victoria's residence from 1840, signalled the most dramatic changes in the town's history. It catapulted the town from a sleepy medieval has-been to the centre of empire, with many European crowned heads of state visiting the Queen in Windsor throughout the rest of the 19th century.
Most of the current town's streets date from the mid to late 19th century, however, the main street, Peascod Street is very ancient, predating the castle by many years. It formed part of the 10th-century parish structure in East Berkshire and, in comparison, the 1,000 year old royal castle, although the largest and longest occupied in Europe, is a recent development. "New Windsor" was officially renamed "Windsor" in 1974.
Windsor Castle is an official residence of The Queen and the largest occupied castle in the world. A Royal home and fortress for over 900 years, the Castle remains a working palace today. The Queen uses the Castle both as a private home, where she usually spends the weekend, and as a Royal residence at which she undertakes certain formal duties.
Every year The Queen takes up official residence in Windsor Castle for a week in June, when she attends the service of the Order of the Garter and the Royal Ascot race meeting. The Order of the Garter ceremony brings together members of the senior order of chivalry for a service in St George's Chapel. Beforehand, The Queen gives a lunch for the Knights of the Garter in the Castle's Waterloo Chamber. Any new Knights of the Garter are invested by The Queen in the Garter Throne Room.
Windsor Castle is often used by The Queen to host State Visits from overseas monarchs and presidents. Foreign Heads of State enter the Castle in horse-drawn carriages through the George IV Gateway into the quadrangle in the Upper Ward, where a military guard of honour is drawn up. The traditional State Banquet is held in St George's Hall (55.5m long and 9m wide), with a table seating up to 160 guests.
Many Royal weddings have been celebrated in St George's Chapel, most recently that of Prince Edward and Miss Sophie Rhys-Jones in June 1999. Funerals such as those of Princess Margaret and Princess Alice, Duchess of Gloucester, have also taken place there. Queen Elizabeth The Queen Mother lies buried in the Chapel with her husband, King George VI, and Princess Margaret, her younger daughter.
Many parts of the Castle are open to the public, including the precincts, the State Apartments, Queen Mary's famous dolls' house, St George's Chapel, and the Albert Memorial Chapel. When The Queen is in official residence, Changing the Guard provides a colourful spectacle in the quadrangle.
We understand that organising things to do for a large group can be a complex and painstaking process. To take away this burden, the Hotel Lettings model provides access to a dedicated concierge service, available throughout your stay.
With deep local knowledge and extensive connections, your concierge manager can help you plan and arrange trips and activities for the whole group, with a wide range of options available, including:
•Guided walk of Windsor and the Castle;
•Tickets for Windsor Castle (preventing you having to queue for tickets at the castle);
•Racing trips to Ascot, Windsor or Kempton Park;
•River boat trips on the Thames;
•Windsor Farm Shop, selling a range of products from the Royal Farms and small local specialists;
•Warner Bros, including Harry Potter;
•DJ to host your own party;
•Poker or casino evening;
•Murder mystery evening;
•Tutored wine tasting;
•Private photographer to capture your special weekend.
Up to date prices and availability are available from the hotel's Guest Services Manager, who will be happy to help you plan your event.